Employment

Wells College is located in the scenic Finger Lakes region of central New York, known for its beauty and high concentration of outstanding colleges and universities.

The village of Aurora is centrally located and provides easy access to metropolitan, cultural, and educational centers - 25 minutes from Ithaca; 1 hour from Rochester and Syracuse; 2 ½ hours from Buffalo, Niagara Falls and Canada; and 5 hours from New York City.

Full-time employees are eligible for a wide range of benefits including health and life insurance, 403(b) retirement plan, long-term disability insurance, EAP, course attendance, dependent tuition benefits, 11 paid holidays and vacation, sick and personal time off.

For more information, please contact:
Kit Van Orman
Manager of Human Resources and Business Services
Wells College
Aurora, NY 13026
Phone: 315.364.3317
Fax: 315.364.3295
Email: hr@wells.edu

If you are interested in applying for an open position, please complete an application and return it to wellsjobs@wells.edu.

Employment Application

CURRENT EMPLOYMENT OPPORTUNITIES

Wells College is a small selective co-educational liberal arts college located in central New York. The College is committed to a policy of nondiscrimination and equal opportunity for all persons. Wells College seeks to promote diversity in all of its hires; under-represented populations are strongly encouraged to apply.

Custodian

Wells College seeks applicants for the full time position of Custodian. Duties include but are not limited to: routine manual work and special projects involving the overall care of on and off campus buildings and to insure a clean and safe environment for residents, faculty, staff and visitors. Successful candidate will be highly motivated, a self-starter and willing to work nights and weekends. Must be capable of moving heavy objects and occasionally lift at least 75lb. Valid NYS Drivers License with no current moving violations. Some previous experience preferred. Applications will be accepted at the Human Resources Office between 9:00am and 3:00pm, Monday through Friday; electronically sent to: wellsjobs@wells.edu or mailed to 170 Main Street, Aurora, NY 13026 until the position is filled. No phone calls please.

Admissions Counselor

Wells College seeks qualified candidates for the position of Admissions Counselor. This position will represent Wells College to prospective students, parents, and high school counselors for the purpose of recruiting and selecting new students to the college. Primary responsibilities include, but are not limited to: planning and implementing recruitment activities in assigned regions/territories (minimum six weeks of travel in the fall/ three weeks in the spring), managing all phases of the application and selection process, conducting prospective student interviews, participating in on-campus visitation programs, plus additional responsibilities and special projects.

Bachelor's degree and a valid driver's license are required. Experience in college admission, communications and marketing is preferred but not required. Weekend and evening work is required during peak recruitment seasons. Candidates must demonstrate strong verbal, written, and interpersonal communication skills. Strong organizational and time management skills are essential with the ability to work independently and within a team environment. The College is committed to a policy of nondiscrimination and equal opportunity for all persons regardless of (but not limited to) race, color, religion, ethnic or national origin, sex, age, varying physical or mental abilities, sexual orientation, gender identity, or political beliefs. The College is also committed to compliance with all applicable laws regarding nondiscrimination.

Send letter of interest, resume, and the names of three professional or academic references (all in pdf format) to: Admissions Search, Ms. Kit Van Orman, Manager of Human Resources and Business Services at wellsjobs@wells.edu. No phone calls please.

Director of Alumni Relations

As Wells College prepares for a potential capital campaign, the College seeks qualified applicants for the position of Director of Alumni Relations. This full-time position is for a three year term with a possibility for extension. The Director of Alumni Relations serves as a key member of the College's advancement team and is responsible for the development and execution of a strategic plan to engage and cultivate the college's alumnae/i. The director creates opportunities for alumnae/i to grow closer to the college and to each other through programming that support the college's mission, with special attention given to alumnae/i who graduated from Wells in the last 30 years. The Director plans and oversees the college's signature alumnae/i events, as well as campaign-related events
The Director implements and promote alumni outreach activities and communications, manages alumni information, oversees the management of the Wells College Association of Alumnae and Alumni Board, and strengthens volunteer and prospect management to build better relationships with our alumni to resource the College and support the College's mission and goals in conjunction with the Vice President and colleagues in Advancement, Career Services and Communications.

The ideal candidate should have a bachelor's degree or equivalent experience and two or more years of experience in alumni relations experience, with outstanding communication, organizational, and interpersonal skills with individuals at all levels of the organization. The candidate would have effective oral and written communication skills with both internal and external audiences, and must be able to work effectively with donors and volunteers, and be comfortable with public speaking. The candidate should be proactive, very detail oriented, highly motivated, and able to juggle multiple and changing priorities, exhibiting excellent organizational and time management skills. Demonstrated volunteer management and supervisory skills needed. The candidate should have the ability to effectively represent the College and to work effectively in a team environment with a mix of alumni and colleagues. Ability to travel, work evenings, and weekends required. Volunteer management and fundraising experience preferred. Strong computer, data management, and analytical skills required, including knowledge of mainframe database operations and reporting. Working knowledge of Excel and Word required; intermediate or advanced Excel skills preferred. Experience in and/or knowledge of the principles and practices of fundraising preferred.

Qualified applicants are to electronically send a letter of application, resume and the names and phone numbers of three professional references (all in pdf format) to: Advancement Search-Alumni Director at wellsjobs@wells.edu. No phone calls please. The College is committed to a policy of nondiscrimination and equal opportunity for all persons regardless of (but not limited to) race, color, religion, ethnic or national origin, sex, age, varying physical or mental abilities, sexual orientation, gender identity, or political beliefs. The College is also committed to compliance with all applicable laws regarding nondiscrimination.

Major Gifts Officer

As Wells College prepares for a potential capital campaign, the College seeks qualified candidates for the position of Major Gifts Officer. This full-time position is for a three year term with a possibility for extension. The Major Gift Officer is responsible raising funds in support of identified priorities at the College. The Major Gift Officer engages in strategic planning, program development, volunteer management, and major donor identification, cultivation solicitation, and stewardship, appealing to alumnae/i, parents, and friends of the college. Responsibilities include but are not limited to: Direct prospect management for all major gifts with a special emphasis on leadership and planned gifts through relationship building activities such as travel, personal contact, cultivation, solicitation. Steward major donors through activities such as gift acknowledgement correspondence, donor reports and donor-specific strategies.
Manage a portfolio of 100-125 major/leadership and planned gift prospects; design cultivation and solicitation strategies and ensure follow-up activities and stewardship. Travel to meet with prospects and donors throughout the country.

Success candidate will possess: Comprehensive knowledge of advancement programs and major, leadership and planned gift development, including prospect tracking systems and proper documentation standards. Ability to think strategically about prospect management, with experience in moves management. Ability to work independently with little or no supervision and to perform multiple tasks simultaneously. Must be able to handle confidential materials and information in a professional manner. Excellent oral, non-oral and written communication skills. Bachelors degree required; masters preferred; at least 3 years higher education or related fundraising experience with planned giving experience preferred. Must possess a valid driver's license.

Qualified candidates are required to electronically send a letter of application, resume and the names and phone numbers of three professional references (all in pdf format) to: Advancement Search-Major Gifts, wellsjobs@wells.edu. No phone calls please. The College is committed to a policy of nondiscrimination and equal opportunity for all persons regardless of (but not limited to) race, color, religion, ethnic or national origin, sex, age, varying physical or mental abilities, sexual orientation, gender identity, or political beliefs. The College is also committed to compliance with all applicable laws regarding nondiscrimination.

Coordinator, Advancement Communications

As Wells College prepares for a potential capital campaign, the College seeks qualified candidates for the position of Coordinator, Advancement Communications. This full-time position is for a three year term with a possibility for extension. The coordinator will develop and execute the Advancement Office's communication plan for outreach to alumnae/i and friends, in support of Wells College's engagement and philanthropic efforts as the college prepares for a capital campaign. Duties include but are not limited to: in consultation with the Vice President, develop a strategic plan for campaign communications; produce the campaign case statement; in consultation with the Director of Leadership and Planned Giving, produce planned giving marketing collateral; in consultation with the Director of the Annual Fund, develop solicitation letters, emails and other materials; monitor and update the Advancement websites as appropriate; develop a campaign website; in consultation with the Coordinator of Stewardship, produce the monthly alumni e-newsletter and donor stewardship reports as needed; in consultation with the college's Director of Communications, produce materials for inclusion in the college's alumni magazine; provide logistical support and coordination of Advancement events (invitations, responses, preparation, follow-up) including, but not limited to, Reunion, Fall Weekend, President's Circle, campaign events, off-campus club events and special events; class notes editor; responsible for all aspects of collecting, managing, and preparing for printing class notes information; collect, track, and log constituent news and information; compile reports as necessary; assist with design, printing and preparation of advancement communications, including but not limited to brochures and event invitations and support and assist with alumnae/i information management. Become proficient with the College's mainframe EX database system; data entry, research, and retrieval. Provide information to keep database current and accurate.

The ideal candidate will exhibit a strong work ethic and be flexible while undertaking a variety of tasks in a fast-paced office environment. The candidate will possess excellent communication and interpersonal skills; an ability to handle highly confidential information in a professional manner; above average computer skills (including proficiency with publishing software, MicroSoft Office Suite and an understanding of database systems). Experience in development of print and digital marketing pieces required. Higher education or other non-profit experience preferred. Minimum requirements: A.A.S. or bachelor's degree, or two years of related experience, or appropriate combination.

Qualified candidates are required to electronically send a letter of application, resume and the names and phone numbers of three professional references (all in pdf format) to: Advancement Search-Coordinator, Advancement Communications, wellsjobs@wells.edu. No phone calls please. The College is committed to a policy of nondiscrimination and equal opportunity for all persons regardless of (but not limited to) race, color, religion, ethnic or national origin, sex, age, varying physical or mental abilities, sexual orientation, gender identity, or political beliefs. The College is also committed to compliance with all applicable laws regarding nondiscrimination

Coordinator, Data Systems

As Wells College prepares for a potential capital campaign, the College seeks qualified candidates for the position of Coordinator, Data Systems. This full-time position is for a three year term with a possibility for extension.  The Coordinator provides information, support and services to advance the fundraising and relationship-building mission of the offices of Advancement, and Alumni Relations. Provides technical support to office staff, performs data entry, extracts reports, assists in training of new users, and documents office-specific database and reporting procedures. Duties include but are not limited to: Data management - ensure the College's constituent database is up to date and accurate. Maintain/follow appropriate procedures, processes and policies that efficiently enhance data integrity including maintaining system security and accessibility through user accounts. Process new data or changes to existing information regarding address, employment, marital status, relationships, education, etc. from various sources. Coordinate ongoing or cyclical database projects, such as adding the new records, coding survey information, updating new graduates, updating annual giving and prospect codes, etc. Create exception reports to identify errors and supervise the correction of the data. In consultation with annual giving staff, perform data preparation for data exports and imports. Perform data backup and recovery.
Assist in training of new users using documented procedures. Manage the transfer of data when status changes from student to alum or other relationship. Manage wealth screening data including integration into our database. Report Writing: Develop data base reports and queries that will provide information as required by Advancement, and Alumni Relations staff in the cultivation, solicitation and stewardship of donors. Generate annual giving financial reports, campaign tracking reports, alumni mailing lists, labels, etc. Work with staff to determine time deadlines, data entry that needs to be done prior to the report, and report output. Coordinate with campus-wide offices to retrieve data. Prepare annual reports and complete surveys for internal and external constituencies to include the Annual Donor Report. Design and prepare gift-processing materials for volunteer student phonathons. Collect and report necessary information for the VSE report and US News and World report. Maintenance of prospect portfolios (reporting and data entry).

Successful candidate will possess strong computer skills, including knowledge of mainframe database operations and querying and reporting from relational databases; attention to detail and ability to perform detailed operations accurately; strong interpersonal, communication, and organizational skills; ability to work effectively in a team; ability to understand written and oral instruction, perform multiple tasks and meet deadlines. Preferred: familiarity with relational databases and experience in development with knowledge of basic fundraising concepts. Associates degree and at least 3 years relevant experience.

Qualified applicants are to electronically send a letter of application, resume and the names and phone numbers of three professional references (all in pdf format) to: Advancement Search-Database Coordinator at wellsjobs@wells.edu. No phone calls please. The College is committed to a policy of nondiscrimination and equal opportunity for all persons regardless of (but not limited to) race, color, religion, ethnic or national origin, sex, age, varying physical or mental abilities, sexual orientation, gender identity, or political beliefs. The College is also committed to compliance with all applicable laws regarding nondiscrimination.

 

Campaign Coordinator

As Wells College prepares for a potential capital campaign, the College seeks qualified candidates for the position of Campaign Coordinator. This full-time position non-exempt position is for a three year term with a possibility for extension. Reporting to the Vice President for Advancement, the Campaign Coordinator is deeply involved in project management for the college's comprehensive campaign. Successful candidate will manage the operational aspects of the comprehensive campaign. These include, but are not limited to, coordinating campaign events, staffing and supporting the advancement/campaign committee, preparation of strategic documents and donor proposals, and in collaboration with the Coordinator of Stewardship and the Data Systems coordinator, develops and implementing the campaign documentation and reporting system. The Campaign Coordinator works collaboratively with the advancement communications manager to create invitations and other print and electronic materials. He or she acts as the advancement office manager and supports alumni relations, development, and stewardship activities as needed. As part of his/her office manager duties, he/she monitors the advancement operations budget and the campaign budget, processes invoices and expense reports, and reconciles budgets. He/she will also be responsible for the department's calendar and assist the vice president in monitoring area work plans and progress towards goals. Position also provides general administrative support to the Vice President. Complete position description available upon request.

Education and experience: The ideal candidate should have at least a two-year college degree or equivalent experience and two or more years of experience in fundraising or related nonprofit work, or project management in the for-profit sector. He or she must demonstrate outstanding communication, organizational, and interpersonal skills with individuals at all levels of the organization. The successful candidate will have excellent project management skills, effective oral and written communication skills with both internal and external audiences, and must be able to work effectively with volunteers. The candidate should be proactive, very detail oriented, highly motivated, and able to juggle multiple and changing priorities, exhibiting excellent organizational and time management skills. Demonstrated volunteer management skills needed. The candidate should have the ability to effectively represent the College and to work effectively in a team environment with a mix of alumni and colleagues. Some occasional travel, and the ability to work on occasional evenings or weekends required. Volunteer management and/or fundraising, experience preferred. Strong computer, data management, and analytical skills required, including knowledge of mainframe database operations and reporting. Working knowledge of Excel and Word required; intermediate or advanced Excel skills preferred. Experience in and/or knowledge of the principles and practices of fundraising preferred.

Qualified candidates are required to electronically send a letter of application, resume and the names and phone numbers of three professional references (all in pdf format) to: Advancement Search-Campaign Coordinator, wellsjobs@wells.edu. No phone calls please. The College is committed to a policy of nondiscrimination and equal opportunity for all persons regardless of (but not limited to) race, color, religion, ethnic or national origin, sex, age, varying physical or mental abilities, sexual orientation, gender identity, or political beliefs. The College is also committed to compliance with all applicable laws regarding nondiscrimination.

Positions are posted as they become available. Please check back often.

Nondiscrimination Policy

Wells College is committed to establishing and maintaining a safe and nondiscriminatory educational environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, religion, disability, creed or any other protected class. Discrimination and sexual harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Wells College policy.

This policy prohibits sexual harassment, sexual violence, sexual assault, and intimate partner violence against Wells College community members of any gender, gender identity, gender expression, or sexual orientation. This policy also prohibits gender-based harassment that does not involve conduct of a sexual nature.

The College has grievance procedures for any individual who has experienced harassment or discrimination and wishes to pursue resolution. Inquiries or complaints concerning discrimination may be referred to the College's Title IX Coordinator and/or to the United States Department of Education's Office for Civil Rights:

Kit Van Orman

  • Manager of Human Resources and Business Services
  • Macmillan 206
  • Telephone: 315-364-3317
  • Email: kit@wells.edu

New York Office

  • Office for Civil Rights
  • U.S. Department of Education
  • 32 Old Slip, 26th Floor
  • New York, NY 10005-2500
  • Telephone: 646-428-3900
  • FAX: 646-428-3843; TDD: 800-877-8339
  • Email: OCR.NewYork@ed.gov

Wells College promises a relevant liberal arts and sciences education. Intellectually challenging. Reinterpreted for today. Classroom teaching combined with hands-on learning. Wells graduates enter the world prepared for successful futures.

170 Main Street, Aurora, NY 13026
Admissions: 800.952.9355
General Information: 315.364.3266
© 2016 Wells College
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