Phase 2 Summer 2020 Reopening: Frequently Asked Questions

See below for the answers to frequently asked questions about the "phase 2" reopening of campus to staff, which began on June 29, 2020.

Entrance/Exit and Screening Protocols

When is campus reopening to staff? (updated 6/25)

President Gibralter has announced that the campus will be reopened on Monday, June 29, to staff whose work is categorized as “mission critical.” It is up to the supervisor in each area to make the determination regarding which staff must return to campus during this period.

What is the new traffic flow pattern on campus? (updated 6/29)

All employees, students, delivery personnel and visitors will enter campus via the North Entrance, near Glen Park. A staff member will be stationed near the Leach residence hall, who will ask each individual a short series of questions regarding possible COVID-19 symptoms.

To help expedite the screening process, please download the Presence app onto your mobile device. After downloading it, open the app and enter your Wells College email address. The app will send you a verification email with a six-digit code. After entering the code, the app will display a QR code "badge" graphic with your employee ID number. Please show this badge to the attendant on duty upon arrival.

How often will staff be screened? (updated 6/25)

Per Gov. Cuomo’s mandate, all staff and visitors arriving on campus must be screened on a daily basis prior to or at the time of arrival on campus. At this time, this screening will occur at the time when staff arrive at the North Entrance on campus.

What is the policy for campus visitors? (updated 6/25)

Visitors should not arrive on campus without having made an appointment in advance with the relevant office. All visitors will be screened upon arrival, with the exception of delivery personnel who are exempt from screening requirements per NYS guidelines. As with staff and other individuals, all visitors, regardless of whether they have an appointment, must enter campus via the North Entrance and be screened.

Do delivery personnel need to be screened upon their arrival on campus? (updated 6/25)

No, as NYS guidelines permit an exception from COVID-19 screening protocols for delivery personnel; however, delivery personnel must still enter campus via the North Entrance so that their presence on campus can be documented.

What happens if an individual does not pass the screening process? (updated 6/25)

An individual who self-discloses, as a result of answering the screening questions, that they may have possible symptoms or exposure to COVID-19 will not be permitted to enter campus, and will be asked to exit via Dean’s Road. They may also be directed to contact their health care provider and/or the Community Medical Center. (See Appendix A of the “Wells Plan for Phase 2 Compliance” for a list of questions.)

If I leave campus briefly during the day and return that same day, do I need to be screened again? (updated 6/25)

No. Staff and visitors only need to be screened for COVID-19 symptoms once per day.

Do all staff who regularly work in the summer months need to return to campus starting June 29? (updated 6/25)

Not necessarily. Staff who are not required by their supervisor to work on campus during this “phase 2 reopening” may continue to work from home, with the approval of their supervisor.

Is the South Entrance available? (updated 6/29)

At this time, the South Entrance is closed to all incoming and outgoing traffic. Please use the North Entrance until further notice.

Face Masks and Coverings

What are the face mask/coverings requirements for those present on campus on/after June 29? (updated 6/25)

As with most other NYS businesses have done in recent months, we require everyone on campus to wear face masks/coverings while at all times while indoors, except when alone in their personal office. Face coverings are also required to be worn indoors and outdoors whenever persons come into contact with others at less than six feet of distance.

When outdoors, all employees, students and visitors are required to have a mask or face covering readily available on their person and to put on their mask or face covering when it is NOT feasible to maintain physical/social distancing measures (i.e., to maintain at least 6 feet of separation between themselves and others). For more details, please see the Phase 2 reopening plan.

How are face masks provided to Wells employees working on campus? (updated 6/25)

Per NYS guidelines, all employees working on campus must be provided with face masks/coverings by the College, at no cost to the employee.  Masks are provided to all offices for use by staff and visitors by the Building and Grounds staff and are available after hours at the Office of Campus Safety in the Bellinzoni building, a centralized location open 24/7.

What type of face masks/coverings are acceptable? (updated 6/25)

Acceptable face coverings include, but are not limited to, cloth-based face coverings and disposable masks that cover both the mouth and nose. In addition, plastic face shields to provide a supplemental layer of protection are provided for employees who request additional protection.

Do face masks/coverings need to be cleaned regularly? (updated 6/25)

Face coverings must be cleaned or replaced after use or when damaged or soiled; may not be shared; and should be properly stored or discarded. All employees are required to be trained by their supervisor on the proper use of PPE and proper cleaning of cloth masks. Employees who use their personal PPE are required to clean their PPE daily. For more details, please see the Phase 2 reopening plan.

What if my job requires additional personal protective equipment (PPE)? (updated 6/25)

Employees whose work requires a higher degree of protection than face masks and shields must work with their supervisor to obtain PPE equipment that meets federal guidelines issued by the Occupational Safety and Health Administration (OSHA).

Can I bring my own face mask/covering to campus? (updated 6/25)

Yes, provided that it meets the NYS guidelines for face masks and coverings. Employees may use their own acceptable face coverings and may wear their own additional protective coverings, at their discretion. Please see page 6 of the NYS Interim Guidance for Office-Based Work during the COVID-19 Public Health Emergency for further details.

Social Distancing

What is the expectation for staff members to document their contacts with others while on campus? (updated 6/25)

Within each office, all employees are responsible for maintaining guest logs, recording any close interactions of less than six feet apart, and documenting the date/time/name/contact info for each person. A standard format for recording in-person encounters at the office is provided to the campus by the Office of Human Resources. The log must be kept in a secure location designated by the office supervisor and is used to communicate with individuals who have visited the office, if needed for contact tracing.

What is the requirement for social distancing on campus during this “Phase 2 reopening”? (updated 6/25)

Wells requires all persons on campus, including employees and visitors, to maintain 6 feet distance between each other unless safety or core functions of the work activity requires a shorter distance. To the extent possible, contact at under 6 feet of distance should be limited to a maximum of 10 minutes. Contact between persons that is at a distance of less than 6 feet for more than 10 minutes will be investigated through contact tracing if either party tests positive for COVID-19, and may require self-quarantine for 14 days. Any time people are less than 6 feet apart from one another, they must wear acceptable face coverings.

As a small campus with few administrative office employees, whose offices are located in various buildings across campus, Wells has few common situations that would not allow for 6 feet of distance been individuals. 

What are the guidelines about workplace occupancy during this “Phase 2 reopening”? (updated 6/25)

Tightly confined spaces must be occupied by only one individual at a time, unless all occupants are wearing face coverings. If occupied by more than one person, workplace occupancy must be kept under 50% of maximum capacity. In-person meetings and gatherings should be held through video conferencing whenever possible. 

Are in-person office meetings allowed? (updated 6/25)

In-person meetings and gatherings should be held through video conferencing whenever possible. Office meetings should be held virtually (preferably via Google Meet) unless an in-person meeting is absolutely essential. Social distancing and face coverings are required during in-person meetings. Meetings where required social distancing cannot occur must be limited to under 10 minutes.

What about offices and staff members that regularly interact with the public, with customers, and/or with visitors? (updated 6/25)

All offices should make advance appointments for visitors whenever possible. College offices that engage with customers and visitors are required to arrange the locations of interaction to ensure 6 feet of distance between employees and customers/visitors. Where less than 6 feet of distance cannot be provided for office transactions, plexiglass or similar dividers must be installed. Masks are required to be worn by customers and visitors at all indoor locations and outdoors when 6 feet of distance is not possible.

Signage will be placed on all entrances to buildings asking if individuals have been successfully screened and informing them of the need to wear a clean face mask. This signage will serve to notify anyone who enters campus without being screened to go back and get screened at the designated screening location.

Hygiene and Disinfection Procedures

What are the responsibilities that Wells employees have regarding hygiene and disinfection/cleaning requirements? (updated 6/25)

All college employees are required to adhere to the College’s hygiene and sanitation requirements as they are applicable to their position.  These requirements are based on guidance from the Centers for Disease Control and Prevention (CDC) and Department of Health (DOH) which you can find at this website. Employees must maintain cleaning logs on site that document date, time and scope of cleaning. 

What is the College doing to promote proper handwashing? (updated 6/25)

All campus restrooms are stocked to provide soap, water and paper towels for handwashing. In addition, the College will provide all offices with hand sanitizers containing 60% or more alcohol. Supervisors must encourage frequent handwashing/hand sanitizing and signage is placed in all restrooms and office locations, using the sample from the CDC at this website or a similar display.

What are the responsibilities of employees regarding office cleaning and disinfection? (updated 6/25)

The office of Buildings and Grounds has adopted cleaning and disinfection polices for offices and any shared objects or materials using products identified as effective against COVID-19. The custodial staff maintain all bathrooms and public spaces following CDC requirements. The College will supply individual offices with appropriate cleaning supplies for the employee to use to disinfect desks, office furniture and other office surfaces. Individual employees are responsible for cleaning their own offices and equipment. For more details, please see the Phase 2 reopening plan.

What happens if an employee tests positive for COVID-19 symptoms, or is suspected of having such symptoms? (updated 6/25)

If an employee tests positive for COVID-19, the director of human resources and business services is responsible for notifying the Cayuga County Department of Health and the New York State Department of Health, as required. We were informed by the Cayuga County Department of Health that such notice will also be made by the laboratory where test results are processed, making the College notification a helpful duplication.

The College’s Office of Human Resources will assist with notification of potential contacts —such as employees or visitors who had close contact with the individual — while maintaining confidentiality required by state and federal law and regulations.

Our mission is for every student to think critically, reason wisely and act humanely as they cultivate meaningful lives. On our beautiful lakeside campus, students gain the knowledge, skills and experience to create their own unique path.

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