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Policies & Procedures

Long Library Policies and Procedures for: Patron Code of Conduct, Gallery Spaces, Circulation & Access, Copyright, and Collection Development. 

Patron Code of Conduct

In order to provide a safe, secure, and welcoming atmosphere, conducive to the appropriate use of facilities, staff, services, and materials the following are prohibited:

  • Loud or unreasonable noise. Please turn cell phone ringers off and take phone calls in the hallways or outside
  • Intentionally damaging, destroying, or stealing library or personal property
  • Removing library materials from the Library except through established lending procedures
  • Presence in staff-only areas without permission of staff
  • Alcohol or tobacco use
  • Animals (except for guide dogs)
  • Selling or soliciting
  • Misuse of restrooms
  • Posting materials anywhere in the library. (Posting on the bulletin boards in the Learning Commons and main entrances is allowed if permission has been granted by Student Activities).
  • Any other illegal activity or conduct in violation of federal, N.Y. State, local, or campus law, ordinance, or regulation.

** Food and drinks are allowed, however, we do ask that drinks are covered and food is properly disposed of.

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Long Library Gallery Policy

This policy governs the use of Long Library gallery spaces. The Louis Jefferson Long Library features two “walk-through” gallery spaces located on the first and second floors. The gallery spaces are primarily used to promote the library’s special collections; however, the library highly encourages Wells College students, faculty, and staff, along with local artists, to propose special exhibits and display their artwork. In order to exhibit, proposals must be submitted to the Library Director using the Long Library Exhibit Proposal Form. The Library Director, in consultation with Library Staff, are responsible for decisions regarding the acceptance of exhibit proposals.

All exhibitors must observe the following:

  • The library does not have permanent exhibitions and cannot accommodate the storage of any artwork(s) before, or after, an exhibit. Materials on display should rotate out of the building during a time agreed upon in advance by the exhibitor and the Library Director. The Library has the right to discard artwork not picked up within 30 days of the closing of the exhibition and is not responsible for its safety in the interim.
  • Exhibitors will use their own supplies for displays. The use of any adhesives other than “Scotch-Blue Painters Tape” is prohibited. Each gallery space features professional gallery rails for the display of two-dimensional works. Exhibitors must supply their own lines and hooks for hanging materials.
  • Exhibits are required to have descriptive labels and/or an artist bio. Flat labels mounted on foam-core or card stock/cardboard are recommended.
  • The Library accepts no responsibility for damage to, or loss of, art pieces at any time while in the Library or while being transported to or from the Library.
  •  The Library retains the right to photograph and use images of exhibits for publicity purposes.
  • Exhibitors must leave wall and floor space clean (no tape, papers, etc.) after removal of exhibition items.
  •  Exhibition areas are located on the first floor (main entrance) and  second floor (learning commons level). Requests for use of the Henry Wells or German Culture Rooms should be submitted through The Globe (“Room Request and Event Request Forms”).

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Long Library Copyright Policy

The Long Library Copyright Policy, in compliance with the U.S. Copyright Act of 1976, covers library use for reproductions of materials made for print or electronic reserves. 

Materials may include books, photocopied book chapters, a/v materials, journal issues, photocopied journal articles, and electronic resources.

Section 107 of Title 17 of United States Code allows the making of multiple copies for classroom use – a provision for fair use, the text of which follows:

Notwithstanding the provisions of sections 106 and 106A, the fair use of a copyrighted work, including such use by reproduction in copies or phonorecords or by any other means specified by that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright. In determining whether the use made of a work in any particular case is a fair use the factors to be considered shall include:

(1) the purpose and character of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes;

(2) the nature of the copyrighted work;

(3) the amount and substantiality of the portion used in relation to the copyrighted work as a whole; and

(4) the effect of the use upon the potential market for or value of the copyrighted work.

The fact that a work is unpublished shall not itself bar a finding of fair use if such finding is made upon consideration of all the above factors.

 

Long Library follows the outlined principles of Fair Use when placing materials on reserve: 

  • Whenever possible, materials to be placed on reserve will be part of the library’s collection.
  • Materials will only be placed on reserve at the request of a faculty member or administrator.
  • Materials should include appropriate citation/attribution to sources.
  • Complete books no longer in print will be scanned only after the faculty member secures permission.
  • Single photocopies of copyrighted materials are placed on reserve. Anything exceeding this will be placed on reserve only after the faculty member secures permission.
  • Photocopies or scans will be limited to: a chapter from a book or no more than 10% of a work; a short story, short essay, or short poem, an article from a serial but no more than 10% of an issue. Anything exceeding this will be placed on reserve only after the faculty member secures permission.
  • All electronic reserve scans made by the library will include a copyright notice.
  • Materials from other institutions (including ILLs), materials borrowed (Netflix, etc.), and reproduced copies of videos or DVDs will not be placed on reserve.
  • Materials not requiring permission include syllabi, exams and/or answers, quizzes and/or answers, lecture notes, government publications, material for which the professor owns copyright.
  • The faculty member is responsible for securing all copyright permissions necessary. Information on obtaining permission is here. Copyright compliance quick links for faculty are here.

  Note: This policy is not a substitute for legal advice.

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Collection Development Policy

The Long Library Collection Development Policy policy provides a framework for the development and maintenance of online, print, and media content acquired by and/or accessed through the Wells College Library. Content Management includes the selection of new materials as well as the ongoing assessment of existing collections and resources. The main objective of collection development and maintenance is to provide access to a current, relevant collection that reflects the curricular, needs of the students, faculty, and staff of Wells College. There will be continuous development and modification of this policy as the information needs of the College change and the information delivery and access methods also change.

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Loan Periods

The following is a summary of periods by material and patron type:

 

Students

Faculty

Staff 

Residents* & Staff Family

Books

1 Semester
(no limit)

1 Academic Year (no limit)

1 Semester
(no limit)

2 Weeks
(max. # of 2 items)

New Books

2 Weeks

2 Weeks

2 Weeks

2 Weeks

Current Bound & Unbound Periodicals

2 Weeks
In Library Use Only

2 Weeks For Bound & Unbound Journals. Current Issue Does Not Circulate.

Cannot Borrow

Cannot Borrow

CDs, Videos, & DVDs

2 Weeks

1 Semester

2 Weeks

2 Weeks

Archival Materials

Does Not Circulate

Does Not Circulate

Does Not Circulate

Does Not Circulate

Reference Materials

Does Not Circulate

Does Not Circulate

Does Not Circulate

Does Not Circulate

Course Reserves

3 Hours

In Library Use Only. Only 1 Reserve May Be Checked Out At A Time.

Reserves May Only Be Borrowed By Faculty Member That Put The Item On Reserve

Cannot Borrow

Cannot Borrow

*A person is eligible for Resident borrowing privileges if they are resident of Aurora, Genoa, King Ferry, Ledyard, Poplar Ridge, Sherwood, Scipio Center, Scipioville, Union Springs, or Venice Center. Special permission for persons outside the lending area is given by the Library Director or the Circulation Librarian. All SCCS staff and teachers are considered Residents (SCCS/Wells Partnership Program).

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